Collaborative ITS Projects

Collaborative ITS Projects

A number of IT projects span across the university and involve the collaborative effort of all the Information Technology Service departments. When possible, units are working together to find common solutions. Each campus must also address their own specific needs. The below dashboard identifies a number of collaborative IT projects as well as high priority campus specific efforts that will enable One University. Four Campuses. One Nebraska.

Current Projects

Last updated 6/30/2017

Canvas

Replace Blackboard with Canvas as the Learning Management System.

Sponsor

University of Nebraska

Project Lead

Marcia Dority Baker, Casey Nugent

Est. Completion

6 / 2018

Status

On Track

Project Status Description

All campuses have adopted Canvas.  Canvas will be the default LMS across the system by June 2018.

Recent Accomplishments

Holding regular cross campus coordinator meetings.  UNL and UNK have decided to follow the same timeline for moving to Canvas.  UNMC has completed data collection on their pilot.  UNK, UNMC and UNO have all joined the Unizin consortium and have signed Canvas contracts.

Key Next Steps

Set in place ongoing inter-campus collaborative teams.

Course Curriculum Implementation (Courseleaf)

Implement a common and streamlined campus program and course curriculum proposal and approval system which will improve efficiencies for catalog publications as well as the building of a class schedule for the student.

Sponsor

Provost Susan Fritz

Project Lead

Cheri Polenske

Est. Completion

11 / 2017

Status

On Track

Project Status Description

The campuses are holding regular meetings with the vendor to learn the solution, validate data, configure the system and define workflows. NeSIS is involved in building the interfaces needed between Campus Solutions and the Courseleaf third party product. 

Recent Accomplishments

Continuous progress is being made by each campus implementation team.

Key Next Steps

The campus representatives continue to work with the third party vendor to complete implementation activities.

Identity Management

Implement a new Identity Management solution that supports the identity, provisioning, de-provisioning and federation needs of the NU and State College campuses.

Sponsor

Campus ISO's

Project Lead

Rick Haugerud

Est. Completion

1 / 2019

Status

On Track

Project Status Description

The team began the final stage of Phase I beginning of March, which means the focus is now on testing and debugging. The goal is to implement Sailpoint the week of July 10.

Recent Accomplishments

Representatives from all campuses met for a second time to test SailPoint prior to implementation. There are still a few issues to resolve but overall everyone was satisfied with functionality.

Key Next Steps

Going forward will continue to resolve issues prior to code freeze on 6/30. Will complete 2nd migration of data rebuild 6/16-6/19 and implement SailPoint on schedule the week of 7/17.

IT Service Management Solution (ITSM)

Implement a best of breed ITSM solution for the University of Nebraska by targeting vendors listed as leaders in this area to support ITSM best practices.

Sponsor

Mark Askren

Project Lead

Eric Haffey, Todd Jensen, Shelley Witte

Est. Completion

TBD

Status

At Risk

Project Status Description

Project is Amber due to the uncertainty of funding required. Due to the overall size of the project, the RFP process is expected to run into the Fall 2017 term before we have approval and an approved contract. Integration is targeted to begin in late Fall and continue into Spring 2018 with deployment of phase 1 components for Summer 2018. Estimated completion date is dependent on completion of RFP and integrator's availability and timeline.

Recent Accomplishments

Completed selected vendors' demos.

Key Next Steps

Complete vendor reference checks.  Finalize committee recommendation and present business justification to CIO's. CIO's approval to move forward with Intent to Award letter. Complete B&F activities, including contract negotiations by end of July to be placed on agenda for October board meeting.

ITS Collaboration Dashboard

Create a dashboard for University executive leadership to show system-wide collaborative IT projects and high profile campus-specific IT projects to be updated quarterly with the most up-to-date status and high level project information.

Sponsor

Mark Askren

Project Lead

Kimberly Harper

Est. Completion

Completed

Status

Completed

NU Intercampus Application

Phase II of the NU Intercampus Application initiative is to design and implement an intercampus application which will streamline the Admissions process for current degree seeking NU students who need to enroll in classes at one of the other NU campuses.

Sponsor

Cheri Polenske

Project Lead

Cheri Polenske

Est. Completion

8 / 2017

Status

On Track

Project Status Description

The intercampus application is in the requirements gathering phase to ensure the design will meet the needs and expectations of the campus stakeholders by streamlining the process to benefit the students.  The goal is to have the application available to the students in August of this year.

Recent Accomplishments

Phase I was completed in November, 2016 which provided views to assist with reporting.

Key Next Steps

After the completion of the requirements and functional specifications, development will begin on the electronic form including processes for cross campus workflows and notifications.

OneIT Implementation

Develop a plan and team structure to identify recommendations and them implement OneIT: moving from four separate, independent IT organizations into one system-wide IT organization.

Sponsor

Mark Askren

Project Lead

Bret Blackman

Est. Completion

12 / 2017

Status

On Track

Project Status Description

Recommendations have been presented to President Hank Bounds. ITS website is available ( https://its.nebraska.edu/ ) for staff feedback and updates on the OneIT initiative.

Recent Accomplishments

Gathering staff feedback and questions by way of listening sessions on each campus and the ITS website. Recommendations for OneIT presented to President Bounds.

Key Next Steps

Core and service teams will be developing implementation plans to begin Phase I of OneIT.

Project Management Tool

Develop an NU System wide project management culture, which includes standards, best practices, and tools, that provides a single comprehensive source of the organization's project data to provide the foundation for mission-driven leadership decision-making, reporting, budgetary planning and resource planning needs.  

Sponsor

Kimberly Harper

Project Lead

Shelley Witte, Pamela McCoy

Est. Completion

TBD

Status

At Risk

Project Status Description

Overall project is amber (at-risk) due to the uncertainty of budget required.

Recent Accomplishments

Opened RFI and published responses to vendor questions.

Key Next Steps

Complete the RFI to gain more information on potential costs.

Registry Replacement

Replace the current Registry system with a new system that provides validates and generates an NUID, and provides improved integration to and from the systems that rely upon these critical functions. This will include the development of the requirements, an implementation plan and timeline, and its execution, decommissioning the current Registry with the replacement system.

Sponsor

Rick Haugerud

Project Lead

Brett Bieber

Est. Completion

11 / 2017

Status

On Track

Project Status Description

Finalizing requirements gathering and construction of Development Environment.

Recent Accomplishments

Have completed building of test bed (smaller registry) to confirm Proof of Concept using current data.

Key Next Steps

The goal is to have the Development Environment completed by 7/31 so campuses can begin testing. Construction of the Test Environment will begin at that time.

Women Advance IT Conference

Promote and organize program tracks (leadership, diversity, women in IT and emerging technologies), speakers, staff to develop the Women Advance IT conference for the second year to a national audience.

Sponsor

Heath Tuttle

Project Lead

Amy Metzger, Marcia Dority Baker

Est. Completion

10 / 2017

Status

On Track

Project Status Description

ITS is hosting the third annual Women Advance I.T. Conference October 18-19, 2017 at Nebraska Innovation Campus (NIC).

Recent Accomplishments

Registration for the Women Advance I.T. conference registration is open. A list of confirmed speakers is also available at http://its.unl.edu/conference

Key Next Steps

The early bird registration fee is $100 till July 31st. From August 1st until registration closes on October 10th, the fee is $125. The conference registration fee for NU students is $25. There is no fee for conference presenters.