Collaborating on Projects

Current Projects

Last updated 3/30/2018

Canvas

Replace Blackboard with Canvas as the Learning Management System.

Executive Sponsor

University of Nebraska

Project Sponsor

Heath Tuttle

Est. Completion

6 / 2018

Status

On Track

Project Status Description

All campuses have adopted Canvas. Canvas will be the default LMS across the system by June 2018.

Recent Accomplishments

Holding regular cross campus coordinator meetings. UNL and UNK have decided to follow the same timeline for moving to Canvas. UNMC has completed data collection on their pilot. UNK, UNMC and UNO have all joined the Unizin consortium and have signed Canvas contracts.

Key Next Steps

Set in place ongoing inter-campus collaborative teams.

Course Curriculum Implementation (Courseleaf)

Implement a common and streamlined campus program and course curriculum proposal and approval system which will improve efficiencies for catalog publications as well as the building of a class schedule for the student.

Executive Sponsor

Provost Susan Fritz

Project Sponsor

Cheri Polenske

Est. Completion

8 / 2018

Status

On Track

Project Status Description

The campuses are holding regular meetings with the vendor to learn the solution, validate data, configure the system and define workflows. NeSIS is involved in building the interfaces needed between Campus Solutions and the Courseleaf third party product. 

Recent Accomplishments

Continuous progress is being made by each campus implementation team.

Key Next Steps

The campus representatives continue to work with the third party vendor to complete implementation activities.

IT Service Management Solution (ITSM)

Implement a best of breed ITSM solution for the University of Nebraska by targeting vendors listed as leaders in this area to support ITSM best practices.

Executive Sponsor

Mark Askren

Project Sponsor

Neil Wineman

Est. Completion

TBD

Status

At Risk

Project Status Description

Project is Amber due to the uncertainty of funding required and timeline for completing a new RFP cycle and deployment. Current focus is on RFP prep and defining processes for each component.

Recent Accomplishments

Selection team has begun the prep work for a new RFP cycle. Subject matter experts (SMEs) and leads who will be working to define the processes to be used within each component have been identified.

Key Next Steps

Complete RFP and selection process. Finalize processes, draft templates, workflow and approvals documents to aid in implementation. Define service categorizations, owners and other team members.

NeSIS EMS Academic/Event Scheduling Implementation

System-wide initiative to implement the Event Management (EMS) scheduling solution for both events and academic scheduling as a shared environment system-wide.

Executive Sponsor

Provost Susan Fritz

Project Sponsor

Cheri Polenske

Est. Completion

12 / 2018

Status

On Track

Project Status Description

Event Management System (EMS) kick-off sessions with the University and State College business users and technical resources took place in late February. EMS test environments for the University and State Colleges are now available. Technical team working on merging data from the three campuses that had separate EMS instances running.

Recent Accomplishments

Event Management System (EMS) kick-off sessions completed in late February. Campus contacts have been identified. EMS test environments for the University and State Colleges are now available.

Key Next Steps

Business Users are working together to develop common naming of fields. Technical resources are merging data from three campuses that had separate EMS instances running to create a single EMS environment.

OneIT Implementation

Develop a plan and team structure to identify recommendations and them implement OneIT: moving from four separate, independent IT organizations into one system-wide IT organization.

Executive Sponsor

Mark Askren

Project Sponsor

Bret Blackman

Est. Completion

6 / 2019

Status

On Track

Project Status Description

The Senior Leadership team is working on strategic planning that will help shape the ITS organization's path moving forward. Focus remains on identifying budget efficiencies. Transition of all ITS staff to Nebraska.edu email address will be complete by end of May. Working to identify top projects to outline short and long term goals.

Recent Accomplishments

Leadership developed a OneIT roadmap which is published on the its.nebraska.edu website. Implementing transition plans for staff who have changed roles and responsibilities during the OneIT reorganization. Human Resources is working with each area to update job descriptions that accurately reflect job responsibilities.

Key Next Steps

Continue effort to identify budget efficiencies within ITS organization. Implement plan to transition all ITS staff to Nebraska.edu email address. Leadership work with PMO to complete top projects portfolio and communicate to staff.

Project Management Tool

Develop an NU System wide project management culture, which includes standards, best practices, and tools, that provides a single comprehensive source of the organization's project data to provide the foundation for mission-driven leadership decision-making, reporting, budgetary planning and resource planning needs.  

Executive Sponsor

Kimberly Harper

Project Sponsor

Pam McCoy

Est. Completion

TBD

Status

At Risk

Project Status Description

Overall project is amber (at-risk) due to the uncertainty of budget required.

Recent Accomplishments

Revised list of subject matter experts (SME's) to engage during process.

Key Next Steps

Align expectations and requirements and hold demos to further vet existing tool sets to try to define a u-wide solution from our existing tools that meets our needs.

U-Wide Incident Management Program

Develop and implement a common Incident Management process and incident repository across all campuses except UNMC to ensure ITS can respond quickly and efficiently as the individual campus IT operations are merged into a single ITS unit. This common process will include communication, roles, and responsibilities within ITS and as they to relate to existing campus stakeholders. This Process and repository will be utilized by ITS to document events and root cause as well as a plan for ongoing enhancements such as future metrics surrounding impact of incidents, ongoing risks, and areas of opportunities for further risk mitigation and strategic planning. In addition, this project will bring ITS into compliance with previous audit findings that are currently being tracked within the University Audit Committee.

Executive Sponsor

Don Mihulka / Michael Ruhrdanz

Project Sponsor

Rene Mayo-Rejai

Est. Completion

9 / 2018

Status

On Track

Project Status Description

Starting on phase 2 which is incorporating Security Incidents into Incident Management process for notification and communication of incidents. Incorporate Security Incidents into Post Incident Review process as appropriate. Broaden Post Incident Review process to non-major incidents as applicable to ensure consistency of process and expectations. Look at bringing Incident Management Review team together this summer to review Incident Management Team membership.

Recent Accomplishments

Conducted Incident Management training at all locations and developed and distributed Incident Management Phone card. Updated Initiation process to simplify initial notification.

Key Next Steps

Define Security Incident process within overall Incident Management Process by 6/30/18.
Work with Client Services on process for non-major incidents notification and post incident review where applicable by 9/30/18.
Convene Incident Management Review team for annual review of Incident Management members and process by 9/30/18.