ITS leading way for new U-wide organizational structures

February 14, 2018

Information Technology Services has begun the process to create a new unified organizational structure to serve multiple campuses.  ITS is the first of the Budget Response Team (BRT) service areas to begin identifying the logistics necessary to operate a unified organization.  ITS is collaborating with representatives from Human Resources, Business and Finance and technical staff to build the necessary technical infrastructure, establish new cost centers, employee classifications, funding sources, and move all resources and operations to a new organization.

“This process is analogous to designing and building a new home,” says Kimberly Harper, assistant vice president, IT strategy and planning. “All of our employees and services from Kearney, Lincoln and Omaha are under a single ITS.  Behind-the-scenes we're working to ensure that our accounting and employee processes work seamlessly.  Also, we must ensure we are compliant with University policies as we scale our services across the institution.”

All ITS employee email boxes will move to addresses to reflect the unified organization. The email team is consulting with ITS leadership to develop timelines and logistics for accounts will be migrated to new mailboxes. “Everyone’s current campus email address will forward to the new email account,” said Corrie Svehla, the Office365 service lead. “We will first pilot the migration with the Internal Audit group, followed by some ITS employees who have volunteered to test the process.”

“The ultimate goal is finalizing the financial, human resources and email structures by the start of the new fiscal year, July 1,” said Harper. “Since we’re the first BRT organization out of the gate, we expect there will be some adjustments down the line, but we expect to get it as right as we can.”

ITS efficiency efforts first started with the “OneIT” initiative which launched in March 2017. The BRT later established to reduce spending and gain efficiencies in University service areas which also include communications, facilities, finance, human resources, printing, procurement, and travel.

“We are grateful to service areas like ITS,” says Marjorie Kostelnik, senior associate to the president who is leading the BRT for the University. “Every million dollars they save through efficiencies save departments and colleges from having to find those dollars within their academic programs. Such savings also help us to keep tuition more affordable for our students. These are significant contributions to the health and wellbeing of the University.”