A number of IT projects span across the university and involve the collaborative effort of all the Information Technology Service departments. When possible, units are working together to find common solutions. Each campus must also address their own specific needs. The below dashboard identifies a number of collaborative IT projects as well as high priority campus specific efforts that will enable One University. Four Campuses. One Nebraska.
Last updated 3/30/2018
Replace Blackboard with Canvas as the Learning Management System.
University of Nebraska
6 / 2018
All campuses have adopted Canvas. Canvas will be the default LMS across the system by June 2018.
Holding regular cross campus coordinator meetings. UNL and UNK have decided to follow the same timeline for moving to Canvas. UNMC has completed data collection on their pilot. UNK, UNMC and UNO have all joined the Unizin consortium and have signed Canvas contracts.
Set in place ongoing inter-campus collaborative teams.
Implement a common and streamlined campus program and course curriculum proposal and approval system which will improve efficiencies for catalog publications as well as the building of a class schedule for the student.
Provost Susan Fritz
8 / 2018
The campuses are holding regular meetings with the vendor to learn the solution, validate data, configure the system and define workflows. NeSIS is involved in building the interfaces needed between Campus Solutions and the Courseleaf third party product.
Continuous progress is being made by each campus implementation team.
The campus representatives continue to work with the third party vendor to complete implementation activities.
Implement a best of breed ITSM solution for the University of Nebraska by targeting vendors listed as leaders in this area to support ITSM best practices.
Project is Amber due to the uncertainty of funding required and timeline for completing a new RFP cycle and deployment. Current focus is on RFP prep and defining processes for each component.
Selection team has begun the prep work for a new RFP cycle. Subject matter experts (SMEs) and leads who will be working to define the processes to be used within each component have been identified.
Complete RFP and selection process. Finalize processes, draft templates, workflow and approvals documents to aid in implementation. Define service categorizations, owners and other team members.
System-wide initiative to implement the Event Management (EMS) scheduling solution for both events and academic scheduling as a shared environment system-wide.
Provost Susan Fritz
12 / 2018
Event Management System (EMS) kick-off sessions with the University and State College business users and technical resources took place in late February. EMS test environments for the University and State Colleges are now available. Technical team working on merging data from the three campuses that had separate EMS instances running.
Event Management System (EMS) kick-off sessions completed in late February. Campus contacts have been identified. EMS test environments for the University and State Colleges are now available.
Business Users are working together to develop common naming of fields. Technical resources are merging data from three campuses that had separate EMS instances running to create a single EMS environment.
Develop a plan and team structure to identify recommendations and them implement OneIT: moving from four separate, independent IT organizations into one system-wide IT organization.
6 / 2019
The Senior Leadership team is working on strategic planning that will help shape the ITS organization's path moving forward. Focus remains on identifying budget efficiencies. Transition of all ITS staff to Nebraska.edu email address will be complete by end of May. Working to identify top projects to outline short and long term goals.
Leadership developed a OneIT roadmap which is published on the its.nebraska.edu website. Implementing transition plans for staff who have changed roles and responsibilities during the OneIT reorganization. Human Resources is working with each area to update job descriptions that accurately reflect job responsibilities.
Continue effort to identify budget efficiencies within ITS organization. Implement plan to transition all ITS staff to Nebraska.edu email address. Leadership work with PMO to complete top projects portfolio and communicate to staff.
Develop an NU System wide project management culture, which includes standards, best practices, and tools, that provides a single comprehensive source of the organization's project data to provide the foundation for mission-driven leadership decision-making, reporting, budgetary planning and resource planning needs.
Overall project is amber (at-risk) due to the uncertainty of budget required.
Revised list of subject matter experts (SME's) to engage during process.
Align expectations and requirements and hold demos to further vet existing tool sets to try to define a u-wide solution from our existing tools that meets our needs.
Develop and implement a common Incident Management process and incident repository across all campuses except UNMC to ensure ITS can respond quickly and efficiently as the individual campus IT operations are merged into a single ITS unit. This common process will include communication, roles, and responsibilities within ITS and as they to relate to existing campus stakeholders. This Process and repository will be utilized by ITS to document events and root cause as well as a plan for ongoing enhancements such as future metrics surrounding impact of incidents, ongoing risks, and areas of opportunities for further risk mitigation and strategic planning. In addition, this project will bring ITS into compliance with previous audit findings that are currently being tracked within the University Audit Committee.
Don Mihulka / Michael Ruhrdanz
9 / 2018
Starting on phase 2 which is incorporating Security Incidents into Incident Management process for notification and communication of incidents. Incorporate Security Incidents into Post Incident Review process as appropriate. Broaden Post Incident Review process to non-major incidents as applicable to ensure consistency of process and expectations. Look at bringing Incident Management Review team together this summer to review Incident Management Team membership.
Conducted Incident Management training at all locations and developed and distributed Incident Management Phone card. Updated Initiation process to simplify initial notification.
Define Security Incident process within overall Incident Management Process by 6/30/18.
Work with Client Services on process for non-major incidents notification and post incident review where applicable by 9/30/18.
Convene Incident Management Review team for annual review of Incident Management members and process by 9/30/18.
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