Collaborating on Projects

Current Projects

Last updated 9/30/2017

Canvas

Replace Blackboard with Canvas as the Learning Management System.

Executive Sponsor

University of Nebraska

Project Sponsor

Heath Tuttle

Est. Completion

6 / 2018

Status

On Track

Project Status Description

All campuses have adopted Canvas. Canvas will be the default LMS across the system by June 2018.

Recent Accomplishments

Holding regular cross campus coordinator meetings. UNL and UNK have decided to follow the same timeline for moving to Canvas. UNMC has completed data collection on their pilot. UNK, UNMC and UNO have all joined the Unizin consortium and have signed Canvas contracts.

Key Next Steps

Set in place ongoing inter-campus collaborative teams.

Course Curriculum Implementation (Courseleaf)

Implement a common and streamlined campus program and course curriculum proposal and approval system which will improve efficiencies for catalog publications as well as the building of a class schedule for the student.

Executive Sponsor

Provost Susan Fritz

Project Sponsor

Cheri Polenske

Est. Completion

8 / 2018

Status

On Track

Project Status Description

The campuses are holding regular meetings with the vendor to learn the solution, validate data, configure the system and define workflows. NeSIS is involved in building the interfaces needed between Campus Solutions and the Courseleaf third party product. 

Recent Accomplishments

Continuous progress is being made by each campus implementation team.

Key Next Steps

The campus representatives continue to work with the third party vendor to complete implementation activities.

GIS Integration

UNL, UNO, UNK and UNMC are migrating to the UNL police department GIS system for incident management/response. NeSIS is assisting by developing a single integration for all 5 Universities to feed data to the GIS system.

Executive Sponsor

Provost Susan Fritz

Project Sponsor

Cheri Polenske

Est. Completion

11 / 2017

Status

On Track

Project Status Description

Conversations regarding the data attributes included in the data feed have taken place with all of the University campuses. This project is on target to be completed in late October/early November.

Recent Accomplishments

The data layout has been established and all campuses have approved the data feed. Data feed test files have been generated and are being validated.

Key Next Steps

After all validation is complete and the approvals are submitted, the go-live will take place late October/early November.

Identity Management

Implement a new Identity Management solution that supports the identity, provisioning, de-provisioning and federation needs of the NU and State College campuses.

Executive Sponsor

Campus ISO's

Project Sponsor

Rick Haugerud

Est. Completion

1 / 2019

Status

On Track

Project Status Description

The new SailPoint Identity Management system was implemented in the Production Environment for UNO, UNL and UNCA on July 14-17.

Recent Accomplishments

Implemented SailPoint and have been resolving any issues related to the implementation. Worked with SailPoint Corp to enhance performance. Held a Lesson’s Learned meeting with core team.

Key Next Steps

Continue to resolve any open issues and enhance performance. Facilitate 2-3 Lessons Learned meetings with participants from all groups impacted by the project. Will close project after findings are published and all issues are resolved.

IT Service Management Solution (ITSM)

Implement a best of breed ITSM solution for the University of Nebraska by targeting vendors listed as leaders in this area to support ITSM best practices.

Executive Sponsor

Mark Askren

Project Sponsor

Neil Wineman

Est. Completion

TBD

Status

At Risk

Project Status Description

Project is Amber due to the uncertainty of funding required. Due to the overall size of the project, the RFP process is expected to run into the Fall 2017 term before we have approval and an approved contract. Implementation is expected to begin in Spring 2018. Current focus is on process standardization and alignment as prep for implementation while contract negotiations are being complete.

Recent Accomplishments

Overall RFP process is being refined as we move through the process.

Key Next Steps

Work with Procurement to finalize steps and timeline to complete RFP process while maintaining the integrity of the RFP process.

NU Intercampus Application

Phase II of the NU Intercampus Application initiative is to design and implement an intercampus application which will streamline the Admissions process for current degree seeking NU students who need to enroll in classes at one of the other NU campuses.

Executive Sponsor

Provost Susan Fritz

Project Sponsor

Cheri Polenske

Est. Completion

Completed

Status

Completed

OneIT Implementation

Develop a plan and team structure to identify recommendations and them implement OneIT: moving from four separate, independent IT organizations into one system-wide IT organization.

Executive Sponsor

Mark Askren

Project Sponsor

Bret Blackman

Est. Completion

12 / 2017

Status

On Track

Project Status Description

The ITS Organizational structure has been shared with staff and leadership discussions have taken place with individuals concerning how they fit within the new structure. The ITS website is available (https://its.nebraska.edu/) for staff feedback and updates on the OneIT initiative.

Recent Accomplishments

The Core team developed an implementation plan for the ITS Organizational structure. Leadership held meetings with staff to discuss each individual's title, role within the organization, and who they will be reporting to within the new organization. Organizational charts for all of ITS were shared with staff following the OneIT Update meeting on September 1, 2017.

Key Next Steps

Leadership teams for individual areas within the organization will be meeting with their staff to begin planning operational changes. Leave and Travel approvers for OneIT will be identified and changed in SAP to reflect the new ITS organizational structure.

Project Management Tool

Develop an NU System wide project management culture, which includes standards, best practices, and tools, that provides a single comprehensive source of the organization's project data to provide the foundation for mission-driven leadership decision-making, reporting, budgetary planning and resource planning needs.  

Executive Sponsor

Kimberly Harper

Project Sponsor

Pam McCoy

Est. Completion

TBD

Status

At Risk

Project Status Description

Overall project is amber (at-risk) due to the uncertainty of budget required.

Recent Accomplishments

Completed project proposal to be vetted by the AVP's to grant approval to move into an RFP phase.

Key Next Steps

Receive AVP's approval for RFP and begin aligning stakeholder requirements.

Registry Replacement

Replace the current Registry system with a new system that provides validates and generates an NUID, and provides improved integration to and from the systems that rely upon these critical functions. This will include the development of the requirements, an implementation plan and timeline, and its execution, decommissioning the current Registry with the replacement system.

Executive Sponsor

Rick Haugerud

Project Sponsor

Brett Bieber

Est. Completion

11 / 2017

Status

On Track

Project Status Description

Currently testing is being done in TEST Environment by Integrator s and functional testers. Testing new registry as well as new scoring application used to identify duplicate entries.

Recent Accomplishments

Developers and Integrators completed testing in the Development Environment using dynamic data from the new registry.

Key Next Steps

Developers, Integrators, and functional testers need to continue testing the new registry and scoring application in the Test Environment while resolving any issues that are identified prior to implementation. Plan to move new registry to Production by November 26, 2017.

SAP ECC HANA Implementation

Implement the new hardware platform for SAP Suite on HANA for the Enterprise Core Component (ECC) system and NetWeaver, as well as, associated software components that support the functions and services currently housed and processed on the MVS Enterprise Server. This effort includes Enhancement Package 8 and all year-end maintenance and HR patches.

Executive Sponsor

Mark Askren

Project Sponsor

Scott Pyle

Est. Completion

12 / 2017

Status

On Track

Project Status Description

Setting up the remaining environments which include Development (UND), Quality (UNQ), and Production (UNP). Working with smartShift to remediate and enhance performance for custom code to be HANA compatible. This project is also known as MVS Enterprise Server Implementation.

Recent Accomplishments

The Sandbox (UNS) environment is complete.

Key Next Steps

Four additional servers have been ordered for remaining environments. Memory will be enhanced to 2 terabytes. Team will be setting up Disaster Recovery replication of servers.

U-Wide Incident Management Program

Develop and implement a common Incident Management process and incident repository across all campuses except UNMC to ensure ITS can respond quickly and efficiently as the individual campus IT operations are merged into a single ITS unit. This common process will include communication, roles, and responsibilities within ITS and as they to relate to existing campus stakeholders. This Process and repository will be utilized by ITS to document events and root cause as well as a plan for ongoing enhancements such as future metrics surrounding impact of incidents, ongoing risks, and areas of opportunities for further risk mitigation and strategic planning. In addition, this project will bring ITS into compliance with previous audit findings that are currently being tracked within the University Audit Committee.

Executive Sponsor

Don Mihulka / Michael Ruhrdanz

Project Sponsor

Rene Mayo-Rejai

Est. Completion

10 / 2017

Status

On Track

Project Status Description

Team has developed the Incident Management (IM) Process, defined IM Roles and Responsibilities, and identified key individuals within ITS to fulfill these roles, developed an IM Process Manual. The new IM Process, related materials and recommendations were presented to the AVP’s on Sept 19 and approved for distribution. The web presence and BOX location are in process to meet audit requirements. Implementation Plan is being developed for approval with implementation tentatively set to begin in October.

Recent Accomplishments

Draft recommendations and draft manual have been completed.

Key Next Steps

Approve Implementation and training timeline by September 30 to begin Implementation and training in October of new process to all campuses.
Complete the identification of staff who have roles within the new process by September 30.
Agree on owner of the process for on-going enhancements and maintenance by November 1.

Women Advance IT Conference

Promote and organize program tracks (leadership, diversity, women in IT and emerging technologies), speakers, staff to develop the Women Advance IT conference for the second year to a national audience.

Executive Sponsor

Heath Tuttle

Project Sponsor

Amy Metzger, Marcia Dority Baker

Est. Completion

10 / 2017

Status

On Track

Project Status Description

ITS is hosting the third annual Women Advance I.T. Conference October 18-19, 2017 at Nebraska Innovation Campus (NIC).

Recent Accomplishments

The Women Advance I.T. keynote speakers are available at http://its.unl.edu/conference/keynotes.

Key Next Steps

The registration fee is $125 from now until registration closes on October 10. Registration fee for NU students is $25.